There is also a positive impact on company morale when it comes to going paperless. Of these, 68% are willing to pay for a more environmentally friendly product. It’s been found that 77% of Americans are concerned about the environmental impact of the products they buy. Company PerceptionĪs more people are educated about the environment and the importance of conserving our resources, they are more likely to support companies that promote being environmentally friendly. This allows your company to further protect private documents from others in the company who should not be accessing, reading, or editing them. There are also ways to restrict access to certain documents by giving people special permissions or passwords. This will allow your company to ensure that your employees don’t tamper with the data, and your system can also create backups of important files just in case. There is a digital trail of who edits what document, as well as a record when they are moved or deleted. However, documents are more secure if they are saved to an online server. This can result in theft or accidental sharing of proprietary information. When everything is printed out, there is the potential for employees to take home important or confidential documents. This can help your business save money while staying eco-friendly. If your company is able to implement a secure digital cloud to store files, many of these costs can be eliminated. 4 There are also some positions where the primary role is to sort and find papers. It is estimated 50-70% of an office’s available space is dedicated to storing paper. Office spaces are usually big because they need storage areas for all of this equipment. And if a company needs to recreate a document, it costs $180. It’s been found that for every $1 spent on printing, another $6 is spent on distribution. It’s estimated that companies spend an average of $80 on paper each year per employee. When companies buy paper, they have to invest in filing cabinets, folders, printers, ink, and shredding machines. Reducing the amount of paper your company uses can have enormous cost savings. If your business can contribute to reducing the amount of trees cut down, that can help save energy and reduce the amount of trash that goes into the landfill each year. This equals 64% energy savings, 58% water savings, and 60 less pounds of air pollution! One benefit of going paperless is it can conserve energy, which will have a positive impact on the environment.Įach ton of paper has the opportunity to save: 1 You can use naming conventions and folders to keep documents digitally organized. Your company can design an online system that makes documents easy to save and share. With a digital system, everyone can access what they need with the click of a button. In a paperless system, people no longer need to search through a filing cabinet or worry about the document they need being in the hands of a coworker. Managers can spend up to 4 weeks looking for misplaced documents or lost information. According to Record Nations, employees can spend up to 2 hours searching for files a day. One benefit of a company switching to paperless is documents are more accessible to people in the organization. There are many reasons to switch to a paperless lifestyle, from conserving energy to reducing waste in our landfills. What’s more is that Americans are not recycling all of their leftovers: the average household was found to throw away 13,000 individual pieces of paper each year, mostly from packaging and junk mail each year. To use paper, or not to use paper: that is the question many businesses are asking themselves as the world becomes more and more connected to the internet.Īmericans use 85,000,000 tons of paper each year, with the average American using 680 pounds.
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